ActivityHub
Built for PVSA programs

Run your volunteer program without the spreadsheets

ActivityHub brings opportunities, sign-ups, check-in, hour approval, and award certificates into one verifiable system — for as many organizations as you run.

One-click demo accounts on the login page. No install.

ActivityHub · Overview

Hours this year

128.5

Total service hours (overall)

412.0

Pending review

3

Bronze → Silver

Multi-organization · Role-based access · Email + in-app notifications

The pain it removes

Every old workaround maps to something already built.

Hours tracked in scattered spreadsheets and paper logsOne online record — search, filter, export to CSV
Anyone can claim hours; nobody verifiesTwo-stage hours + admin confirmation before they count
Sign-ups by group chat; capacity and waitlist chaosAtomic registration, waitlist, auto-promotion + notice
Day-of check-in on a handwritten listQR + short code + roster + live headcount
PVSA medals hand-calculated by age bandAutomatic Bronze / Silver / Gold progress
Award applications assembled by handOne-click PDF service certificate + CSV packet

Why teams trust it

Verifiable by design

Multi-tenant row-level security — access is enforced in the database, not hidden in the UI.

Two-stage hours

Estimate, then actual — counted only after an admin confirms.

In-app + email

Key events reach volunteers on both channels, automatically deduped.

PVSA-ready output

Automatic medal bands and one-click PDF certificates.

Three roles, one system

The same platform runs three very different workflows.

Platform operator

Runs multiple organizations

  • Create, edit, archive & delete organizations
  • Invite organization admins
  • Mint & revoke invite codes

Organization admin

Gets activities running

  • To-do workbench · publish & manage events
  • Day-of check-in · confirm hours · review records
  • Member management · CSV import · broadcasts

Volunteer

Takes part and grows

  • Find events & register · check in
  • Log hours · track award progress
  • Submit applications · download certificates

One closed loop

From opening an organization to an award-ready certificate — all online, all traceable.

  1. 01

    Open organization

    Platform / invite code

  2. 02

    Publish opportunities

    Events + sign-up window

  3. 03

    Register & check in

    Waitlist + QR

  4. 04

    Confirm / review hours

    Two-stage + returnable

  5. 05

    Medals & PDF certificate

    PVSA-ready packet

See it with real data

Open the live demo and click through both the admin and volunteer sides.